Commercial Shredding Services

Every company, across all industries, faces the risk of data breaches, identity theft and business fraud from sensitive information on paper documents. These documents put your company at risk for damage to your brand and reputation; loss or theft of intellectual property and critical customer information; compliance and privacy law fines; and even criminal charges.

Understanding the gravity of these concerns, Mobile Shred IT’s paper destruction procedures use the highest level of compliance that guarantees the permanent destruction of your data. Upon completion, you will be provided with a Certificate of Destruction ensuring your full compliance with all regulatory and compliance laws. Once shredded, all paper is recycled, adhering to our zero-landfill initiative for sustainability.

Rules and Regulations that pertain to sensitive data destruction:

FACTA Final Disposal Rule requires the destruction of all consumer information before it is discarded. Covered entities must monitor compliance of any organization contracted to destroy consumer records.

  • The FACTA Red Flags Rule requires audits of data-related vendors with access to personal information of customers.
  • Under HIPAA, covered entities may be subject to civil penalties for the misconduct of its business associates that lead to a security breach. Working with a NAID certified vendor reduces the risk.
  • Business associates of covered entities must comply with technical, administrative and physical safeguard requirements under the HIPAA Security Rule.
  • The media destruction specifications of PCI compliance require the following, all of which NAID certification requires and verifies:
  • Verify that hard copy materials are crosscut shredded, incinerated or pulped such that there is reasonable assurance the hard copy materials cannot be reconstructed.
  • Examine storage containers used for information to be destroyed to verify the     containers are secured. For example, verify that a to-be-shred container has a lock preventing access to its contents.
  • Verify that cardholder data on electronic media is rendered unrecoverable via a secure wipe program in accordance with industry-accepted standards for secure deletion or otherwise physically destroying the media (e.g., degaussing).

Compliance standards for Texas businesses:

All businesses in Texas are expected to implement and maintain reasonable procedures, including taking any appropriate corrective action to protect from unlawful use or disclosure any sensitive personal information collected or maintained by the business or in the regular course of business. 

A business shall destroy or arrange for the destruction of customer records containing sensitive personal information within the custody or control that are not to be retained by the business by:

  • Shredding 
  • Erasing 
  • Otherwise modifying the sensitive personal information in the records to make the information unreadable or indecipherable through any means. 

Protected personal information guidelines:

  • General information such as name, address, phone number, email address, date of birth and signature. 
  • Personal ID information such as Social Security number, Driver’s license number, passport number and Tax ID.
  • Security information such as PINs, passwords, security Q & A’s and access codes. 
  • Medical and Biometric information such as medical information, DNA, physical description, fingerprint, voice, facial map and insurance information. 
  • Additional protected information includes origin, place of birth, ethnicity, religion and orientation. 

 

What are Mobile Shred IT’s security procedures?

  • Mobile Shred IT’s employees sign confidentiality agreements, have passed third party background tests and federal background screens with finger printing requirements.
  • Mobile Shred IT Drivers meet state and federal licensing and reporting requirements. 
  • Mobile Shred IT’s employees are easily identified by wearing company uniforms and photo ID badges.
  • Mobile Shred IT’s vehicles meet all applicable inspections, registration and insurance requirements. 
  • Collected documents are kept securely until shredding and are secured in a locked warehouse or container until recycled. Mobile Shred IT uses cross-cut shredding equipment that reduces paper to confetti-like pieces which are impossible to put back together.
  • Material shredded off-site is under 24-hour video surveillance.

Mobile Shred IT will securely destroy all paper documents.

Documents that should always be shredded:

  • Bank statements
  • Bidding strategies
  • Blueprints
  • Checks
  • Credit card and loan applications
  • Contracts
  • Estate records
  • Financial records
  • Legal contracts
  • Manuals
  • Medical records
  • Payroll information
  • Tax documents
  • CDs
  • Hard drives
  • Media tapes

Mobile Shred IT offers comprehensive paper shredding solutions tailored to your company’s specific needs and goals. Services offered include:

  • One-time on-site shredding service
  • Regularly scheduled on-site shredding
  • Hard drive destruction
  • One-time collection with off-site secure shredding
  • Regularly scheduled collection with off-site shredding
  • Residential paper shredding
  • Combined collection of electronic waste and shredding service
  • Data and Document Storage
  • Media Destruction
  • X-Ray Destruction
  • Shredding Events
  • Secure Recycle Bin Collection

On-Site Shredding Service

Shredding on-site is an easy, convenient process that many organizations, communities, and individuals greatly enjoy. Mobile shredding is a simple process that takes place at your premises. Mobile Shred IT’s On-site shredding process:

  • A highly trained professional shredder will be scheduled for service at your convenience with a mobile shredding vehicle.
  • Secure equipment is used to transport documents to mobile shredding vehicle.
  • All documents are shredded on-site, with the opportunity to witness the entire process.
  • A Certificate of Destruction is provided ensuring your full compliance with state and federal privacy.

 

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